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{date}


{vendor's name}
{company}
{street address}
{city, state/province, zip/postal code}

Dear {name}:

We are pleased to accept the bid that you submitted to us on {date}. This letter constitutes our initial order of {number} {item name}, for {price} per unit, at a total cost of {total cost}. We expect delivery of the entire order at {location} by {date}, as outlined in your bid. We look forward to working with you. If you are unable to fulfill the order as agreed, please notify us immediately so that we can find another supplier.

Sincerely,

{buyer's name}
{job title}

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