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{date}


{name of vendor}
{firm}
{street address}
{city, state/province, zip/postal code}

Dear {name}:

Recently you submitted a bid to supply our company with {items or services}. Unfortunately, your proposal does not meet our needs at this time. {Explain reason(s) for rejecting bid.}

Sincerely,

{your name}
{title}
{your company's name}

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